Current Vacancies

Office Coordinator - Cobham

Job Description:

To provide efficient and organised secretarial/administrative support to the residential sales team, as well as further PA support to the Head of Office.

To be able to work as part of a busy team, taking instructions from a number of team members.

Key Responsibilities:

  • To provide administrative support to the Head of Sales.
  • To provide administrative support to the other sales members of the team and, on occasion, the lettings team.
  • To load and manage properties on Reapit.
  • To create brochures, flyers, marketing material, window cards, organise EPCs, place properties on the internet.
  • To create invoices for fees and disbursements through Reapit
  • To help in providing an aftercare service to our clients.
  • Answering phone as required and dealing with queries where possible, and/or taking accurate messages
  • Expense claims
  • Assisting with events
  • Creating mail merges, running reports and mail outs
  • Archiving electronic records and files and general file administration
  • Ask questions, interact and discuss objectives and day to day work of your team
  • Be responsible for property compliance for files and with regards to the Property Misdescriptions Act.
  • Be responsible for the weekly and monthly and ad hoc advertising.
  • To create PowerPoint presentations
  • Be responsible for general office housekeeping
  • Be responsible for petty cash
  • Ordering stationery
  • Post – incoming distribution of post and franking of outgoing mail
  • To be able to take dictation on an ad hoc basis
  • Register new applicants and liaise with clients
  • Arranging property viewing and survey appointments
  • To manage contractors and process invoices
  • Being proactive with debtors and disbursements
  • Minute taking for meetings

Candidate Profile:

  • A polite, well mannered individual.
  • Good telephone manner
  • Ability to work under pressure
  • Excellent communicator
  • Excellent attention to detail
  • Good team player
  • Excellent administration and time management skills
  • Strong IT skills – Microsoft Office, databases, Outlook, Excel and PowerPoint
  • Accurate typing skills and a minimum typing speed of 70wpm

Application Details:

Please apply via e-mail enclosing a Covering Letter, CV and your current salary details to:

Ross Crouch

Salary details available upon application, commensurate with experience and skills.

Please note this position is Permanent, full time (8.30 - 6.00pm)

You are also invited to complete the following: Equal Opportunities Monitoring Information Form

The Company is an Equal Opportunities Employer. View our Equality and Diversity Policy.