Current Vacancies

Team Administrator - Southampton

Job Description:

To provide an efficient and proactive admin and sales support to the Southampton Residential Development Sales teams.

Key Responsibilities:

  • Diary management – travel arrangements
  • Client invoicing, processing purchase invoicing and handling accounts queries, management of disbursements and write offs
  • Office duties; reception cover
  • Maintaining Reapit database; adding and updating applicants, producing property lists, HTML’s, updating and adding new developments to the website and portals
  • Keeping the billings sheet up to date and complete monthly fee reports to reconcile income
  • Tally marketing and staffing costs per site
  • Maintaining up to date market research as required by the team
  • Assisting with creative copies for brochures, adverts, HTMLs, press releases and websites.
  • Market administration including direct mail, booking adverts and proof reading
  • Booking advertising in National and Local publications
  • Audio and copy typing, i.e. marketing reports, general correspondence, brochure details etc.
  • Checking local press for cuttings of our developments
  • Open new job files and maintain accurate documentation on file throughout the job including archiving as appropriate
  • Compliance; ensuring all files are compliant with signed terms of business etc
  • Answering the telephone in a professional manner and redirecting or taking a message efficiently and accurately, sending out property details
  • General office administration including filing, updating price lists, binding, post, photocopying, brochure mail outs
  • Preparing agendas and minutes for meetings when required.
  • Regular updating of Dynamics for Director and AD + adding lists for client events etc
  • Ad Hoc help to on site staff
  • Deal with property enquiries and distribute sales particulars
  • Prepare and send sales letters making sure we have all the appropriate paperwork and documents in line with the latest AML regulations

Candidate Profile:

  • Excellent organisational and prioritising ability
  • Good communication skills, both verbal and written
  • Ability to talk and discuss topics with clients
  • Good attention to detail
  • Ability to work flexibly
  • Team player
  • Ability to cope with routine tasks
  • Dependable – team can rely on the job holder to produce work to deadlines
  • Enthusiasm to do a good job
  • Excellent administration and time management skills
  • Excellent IT skills – Microsoft Office, databases, Outlook
  • Excellent and accurate typing skills essential

Application Details:

Please apply via e-mail enclosing a CV and your current salary details to:

Charlotte Minard

Salary details available upon application, commensurate with experience and skills.

You are also invited to complete the following: Equal Opportunities Monitoring Information Form

The Company is an Equal Opportunities Employer. View our Equality and Diversity Policy.



Key contacts

Charlotte Minard

Charlotte Minard

Residential Development Sales

Savills Southampton

+44 (0) 2380 713 965

+44 (0) 2380 713 965